Staff Structure

Organisational Structure

Click here for a copy of the Staff Structure.

Resource Sharing

Kentish and Latrobe Councils value collaboration and partnerships both within and outside their municipalities. As part of their business models, the councils have entered into a resource-sharing arrangement.

Through resource sharing the two Councils are able to balance economic efficiency with maintaining local democracy, keeping a sense of place and a sense of community. Partnerships of this nature enable the communities to gain benefits that may have been otherwise unattainable.

The resource-sharing arrangement is governed by a Memorandum of Understanding which articulates all the terms and conditions for the parties to abide by. Both councils have seen improved levels of service quality, economies of scope and scale and increased organisational development and strategic capacity.

Key Milestones

2008	Initial meeting between the two councils to discuss sharing of resources Formation of Kentish and Latrobe Council Municipal Alliances Committee.
2010	Agreement to share Latrobe Council’s General Manager.
2011	Agreement to share the following positions; Manager Engineering and Works, Accountant, Tourism and Economic Development Officer, Workplace Health and Safety and Risk Management Officer and Environmental Health Officer.
2013	Agreement to restructure planning and building services departments to form one Department to service both councils.
2015	Shared Works Manager appointed.
2016	Australian Centre of Excellence for Local Government at University of Technology Sydney reviewed Council’s resource sharing arrangement and their report (UTS:CLG 2016) revealed conservative savings of $768,000 across the two councils in the 2015/16 year. The councils engaged LKS Quaero to assist with the implementation of 21 recommendations from the Centre of Excellence for Local Government Report.
2017	Both Councils are working together to implement the report’s recommendations and have several projects underway under the banner of Embedding Shared Resources: Outdoor Workforce – sharing staff, equipment, skills and work plans in parks and reserves, facility management, road construction and maintenance, and engineering; Information Technology and Business Systems – sharing software, systems and procedures to support staff to efficiently do their work; Information Technology and Business Systems – sharing software, systems and procedures to support staff to efficiently do their work; Workforce Development and Succession Planning – sharing staff development tools and plans to smooth workload during busy periods such as following a natural disaster; and *Indoor Workforce – sharing staff, procedures, skills and work plans.
2017	Outdoor workforce centres of excellence established and staff appointed/transitioned to their new role in July.
2018	Leadership team transitioned/appointed from April. Leadership team worked with the General Manager to map staff to their new roles in the new organisational structure. Indoor staff were appointed/transitioned to their new role in July.
2018	Electronic records management system, ECM was implemented.
2019	First Modules of Technology One were implemented in April: Payroll Procure to Pay (Accounts Payable) Assets Financial management and reporting
2020	IT services outsourced
2021-22	Implementation of additional Technology One modules: Property and Rating Budgeting Human Resources
2023	Phase one and Phase Two of the Technology One implementation completed and operational across both Councils.
2024	Implementation of Connected Content which links documentation created within the Property and Rating module to the electronic records management system.

The Technology One OneSystem is now operating across both Councils with ongoing investment required to enhance the system configuration and streamline business processes to meet the needs to the community and users.